Managing Your Availability
Availability tells your administrators when you're free (or not) for game assignments. Keeping it up to date is the most important thing you can do to get the games you want - and avoid being assigned when you can't make it.
The Availability Calendar
Your availability is managed through a monthly calendar view. Each day on the calendar can show your status:
- Available - a green check with the time range (or "All Day")
- Not Available - a red X with the time range (or "All Day")
- (blank) - no availability submitted for that day
On desktop, the calendar shows a full month view. On mobile, you'll see a compact monthly calendar at the top with a day-by-day detail list below it.
Selecting a Group
Before you can view or edit your availability, select a group from the dropdown at the top of the page. Your availability is tracked separately for each group you belong to - so being available in one group doesn't automatically carry over to another.
If no group is selected, the page will prompt you to pick one, or you can click Add Availability for All Groups to submit availability that applies across all your groups at once.
Adding Availability
There are several ways to open the availability editor:
- Click the Add Availability button in the toolbar (desktop)
- Tap the + floating button (mobile)
- Hover over an empty day on the calendar and click the Add Availability link that appears (desktop only)
This opens the availability editor dialog where you set your status.
Setting Your Status
The editor uses a sentence-style form:
I will / will not be available
Toggle between will (available) and will not (unavailable) to set your status.
Choosing Dates
The editor includes a built-in date picker. You can select:
- A single date - tap one day
- Multiple dates - tap several individual days
- A range - tap a start and end date
Use the Clear button to reset your date selection. Past dates cannot be modified.
Tip: If the same availability applies to a full stretch of days (e.g., "available all week"), select the entire range at once rather than adding each day individually.
Setting Time Preferences
You can specify when during the day you're available or unavailable:
- All Day - the entire day
- Before - available (or not) before a specific hour (e.g., before 11:00)
- Between - available (or not) during a specific window (e.g., between 10:00 and 14:00). You can add multiple time windows.
- After - available (or not) after a specific hour (e.g., after 17:00)
Applying to Multiple Groups
By default, availability is saved to the group you currently have selected. If you belong to multiple groups and have the same schedule, click the Apply to X Groups button at the top-right of the editor to choose which groups should receive this availability entry. You can also check Apply to All Groups to update them all at once.
Saving
Click Save to submit. The calendar will update to show your new availability entries.
Editing Existing Availability
To modify an existing entry:
- Click on the availability entry shown on the calendar (the green check or red X)
- The editor will open pre-filled with the current status, date, and time range
- Make your changes and click Save
Removing Availability
If you need to clear availability for a date entirely (rather than switching between available/unavailable):
- Click on the existing entry to open the editor
- Click the Remove button at the bottom-left of the dialog
- Confirm the removal when prompted
The day will return to a blank (unfilled) state.
Note: You cannot remove availability for dates where you already have game assignments. If you need to change those dates, contact your group administrator.
Availability Periods
Your administrator may set up availability periods - specific date ranges where they need you to fill in your schedule (e.g., "Spring Season: April 1 – June 30"). When a period is active, you may see a reminder on your dashboard prompting you to submit your availability for that timeframe.
Things to Keep in Mind
- Past dates are locked - you can view past availability entries but cannot edit or remove them
- Availability does not equal assignment - marking yourself as available doesn't guarantee you'll be assigned. Your administrator makes the final call based on many factors.
- Updates don't remove assignments - if you change a day from available to unavailable after you've already been assigned a game on that day, the assignment stays. Contact your administrator directly to get reassigned.
- Per-group tracking - each group tracks availability independently. Use the "Apply to Groups" feature if your schedule is the same across groups.
Tips
- Submit availability early - it gives your administrator more flexibility when scheduling
- Fill in entire periods when they open - don't wait until the due date
- Use time ranges when your day is split - "available after 17:00" is much more useful than just "available"
- Keep it updated - if your plans change, update your availability right away
- The mobile calendar is swipeable - swipe left/right to navigate between months